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Sacred Heart Catholic Academy

115-50 221 Street

Cambria Heights, New York 11411

(718) 527-0123

One in Faith to Instruct, Instill & Inspire

Student/Parent Handbook

2017-2018

115-50 221 Street

Cambria Heights, NY 11411

Phone: 718-527-0123  | Fax: 718-527-1204

Website: shcach.org

Email: shcaoffice@gmail.com

Facebook: Sacred Heart Catholic Academy – Cambria Heights

Affiliated Parishes- South East Queens

Our of Light-St Catherine of Sienna/St. Pascal Baylon- Rev. Jeffry T. Dilion, Pastor

Sacred Heart of Jesus, R. C. Church- Rev Hilaire Belizaire, Pastor

St. Bonaventure/St. Benedict the Moor- Rev. Thaddeus Abraham, Pastor

St. Joseph- Rev. Chris Piasta, Pastor

St. Pius V- Rev. Felix Sanchez, Pastor

Mrs. Smith – Principal

Office Hours: Monday – Friday 7.30 -4.00 pm

School Hours: Full Day – 7.30am – 3.30pm

Half Day- 7.30am- 12noon

After School Program: From dismissal to 7pm

(Please note that afterschool may be cancelled due to inclement in weather)

ACADEMY STAFF

Academy Teachers and Assistants

Mrs. Brereton (PK4)

Ms. Cox (2)

Ms. Gonzalez (K)

Ms. Kelly (8)

Mrs. Kunz (Phy. Ed)

Mrs. Kelly (3)

Mrs. Lewis (PK4)

Ms. Lewis (K)

Ms. Murphy (N/PK3)

Mrs. Perotti (PK4All)

Ms. Pierre-Louis (5)

Ms. Rafanelli (1)

Mrs. Sass (6)

Mrs. Staco (4)

Mrs. Vitulli (PK4All)

Mr. Wong (Computer)

Title I Teachers

Mrs. Francis

Mrs. Grant

Mrs. Janow-Baron

Mr. McMahon

Academy Office Staff

Mrs. Kernizan

Mrs. Kiffin-Santiago

Mrs. Cureton-v

Custodial Staff

Mr. Chavarro*

Mrs. Duran

Board of Directors

Mr. Aladin Accilien

Mrs. Gina Faustin

Mr. Harry Itoka

Mr. Fritzner Kernizan

Mrs. Johane Ligonde-Nemorin

Mr. Kevin V. Punch

Sister Mary Jane Rolston, OP

 

MISSION STATEMENT

At Sacred Heart Catholic Academy, we are one in Faith, working together with reverence for God and with respect for one another.

We strive to instruct instill and inspire each other to be productive Catholic members of the society.

At Sacred Heart Catholic Academy, our students learn the value and traditions of Faith, as we incorporate them in each and every academic and extracurricular activity. Each child is encouraged to discover and appreciate his/her personal worth and value to the community of God’s people.

We strive to provide them with opportunities to develop their fullest potential and the ability to honestly evaluate their own efforts and accomplishments through daily challenges.

In order to instill Faith, we root ourselves in Faith. In order to instruct Faith, we educate ourselves and in order to inspire a Faith response, we strive to live as ministers of His Word.

Sacred Heart Catholic Academy is a school that is governed under the auspices of the Roman Catholic Diocese of Brooklyn.

Sacred Heart Catholic Academy admits students of any race, color, national or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students in the school.

Sacred Heart Catholic Academy does not discriminate on the basis of race, color, national or ethnic origin in the administration of educational or admission policies or any other school administered programs.

 

TUITION

Sacred Heart Catholic Academy is a private Catholic institution run solely on tuition and fund raising fees provided by the students’ parents.  Each family is charged a tuition rate based on the number of children in the family.  The rate and payment schedule is stated on the tuition contract that must be signed by each family.

A registration and/or re-registration fee is due in the second trimester of the school year, generally during Catholic Schools Week, the last week in January.  This fee is non-refundable.  No refunds or pro-rating of tuition will be made.

Tuition is due on the 15th or 30th of each month. All tuition problems/questions must be forwarded in writing to the school.  A reply will be sent home in writing within a week.  Tuition notices will be sent home. Please note: a late fee of $40.00 will be charged for all late payments.

A payment is late if it is received by the school 10 calendar days after it is due.  To avoid a late charge, tuition must be made through SMART TUITION on or before the due date stated in your tuition contract (the 15th or 30th of each month.)

Payments may be made through deductions from checking account or credit card. Please be reminded that all payments made with credit cards attract a 17% interest rate by the bank.       No tuition payments are made at school..  We ask for your cooperation in this matter, as it assures the smooth running of the school year’s closing.  Important note: A fee of $30.00 must be submitted for any check returned by the bank for insufficient or uncollected funds, and all subsequent fees will have to be paid in certified check or money order, only.

No child will be admitted to class on the first full day of school if all fees are not paid up to date.  Students will not be kept in or allowed to attend class if tuition is not paid up to date and/or a valid reason has not been presented in the office.

No school records, report cards, or student transcripts, etc. will be provided for any reason to anyone or to any other institution, unless all fees owed are paid up to date, at the time of request.

No student will be re-registered for the new academic year until all balances are paid.

 

GENERAL SCHOOL POLICIES

ARRIVAL/DISMISSAL

Students should arrive at school between 7:15-7:25am for line-up and entrance into class for Morning Prayer at 7:30am.  All students must be present for Morning Prayer or they are considered LATE.   If a student is late three times within a month, it will result in an after school detention.  ONCE STUDENTS ARRIVE ON SCHOOL PROPERTY THEY MAY NOT LEAVE UNLESS SIGNED OUT BY A PARENT OR GUARDIAN.  Dismissal is at 3:30pm.  Grades N & Pre-K are dismissed from the classroom.   The dismissal from the classroom & grades K-8 will be dismissed from the schoolyard by the flagpole.  Students who walk home are to go straight home.  On bad weather days, students will be dismissed from the Auditorium.  Please enter by the Auditorium door.  Any changes in a student’s dismissal routine must be stated in a letter signed by a parent.

SNOW DAYS/EARLY DISMISSAL

Please listen to 1010 WINS or WCBS 880 on AM radio dial for information on school closings.  Sacred Heart Catholic Academy is a member of the Diocese of Brooklyn and we are in School District 29.  If either of these titles is announced as closed, Sacred Heart Catholic Academy will also be closed.

ABSENCES

The students must present a NOTE when returning to class after an absence.  Absences not excused by a written notice from a parent or doctor must be recorded and coded in the roll book as an illegal absence.  If a student is absent for more than three days, please call the school in the morning.  The Homeroom Teacher will then prepare work for the parent to pick up.  Prolonged absences (3 or more days) require a DOCTOR’S NOTE upon return to school.  Recording of all absences is governed by New York State Board of Education Regulations.  Please use the attached absence form.

SIGN-OUT

No student may leave school before dismissal.  All students, grades Nursery/PK-8, must be signed out at the office by a parent or guardian.

MEDICAL VISITS

All students must visit their DOCTOR/DENTIST at least ONCE A YEAR. DOCTOR/DENTIST visits should be made after school hours.

Closest clinic is:

NY City Board of Health

90-37 Parsons Blvd.

Jamaica, New York 11432

BUS

This service is provided by New York City and we must adhere to its policies and schedules.  Qualified students will receive a Metro card.  Bus privileges can be suspended for MISBEHAVIOR on the bus.  Two suspensions will mandate that the student may no longer ride the bus for that school year.  City Metro Cards are issued twice a year and must be reported to NYC Transit before being replaced.  It is illegal to sell, lend, trade or borrow a card.  The NYC Transit Authority can fine violators.

CALENDAR

A calendar of events for the months September 2017-June 2018 has already been issued

There will be monthly updates sent home to amend this initial school calendar.

EMERGENCY FORM

This form must be filled out completely.  Please notify the school immediately of changes in home and business address or telephone numbers, especially in the cases of unlisted numbers.  Please review periodically safety rules and family plans for emergency situations which may arise at school and/or home.

LUNCH NOTES

Lunch bags (soft sided) should be purchased for Nursery/PK – 8.  The school lunch period is from 11:30-12:30pm.   Lunch must be sent for each day of the school week.  We ask for a nutritious lunch for the students each day.  Candy, gum, soda, glass bottles or jars are not permitted.

No student is permitted off school grounds during the lunch period, unless signed out by a parent or guardian.  Students should not be sent to the stores in the morning or at dismissal.

In an effort to have students become more responsible for their daily lunch here at

school, we are asking families to understand that any student without lunch will be provided with a piece of fruit and water and crackers.  Students will be discouraged from calling home.

PERMISSION SLIPS

A written note expressing parental permission is needed for class trips and walks.

MEDICINE

A 504 form is required for the medicine to be dispensed to the student.

Medicine is not to be brought to school without a note from a physician regarding the dosage and times medicine is to be administered.  All medicine will be kept in the nurse’s office.  Students may not have any medicine-aspirin, cough syrup, vitamins, pumps-etc. in their possession here at school.

Students, who are prescribed glasses by a doctor, must have and wear them in class each day.

PERSONAL CARE GROOMING

The children should be neatly groomed at all times and excesses of any kind are not permitted.

Boys must have conservative haircuts with no designs, names, symbols, or wandering parts. No Mohawks or braids are allowed on the boys.  Boys are not to wear earrings in school

Girls’ hairstyles should also be appropriate for school.  They should be simple and neat and not a distraction for school study and activities.  Extensions, while highly fashionable, should be at a minimum, and prepared in a manner that does not obstruct the child’s vision or entice her or others to play with or in the braids.  Despite today’s trends, it is our responsibility, home and school, to teach our children, girls and boys, to be chaste and modest.

At Sacred Heart, backsides and boxers should never be visible to the public.  Boys’ pants should fit the waist and a belt or suspenders should be worn each day.

Please remember to purchase proper under garments for the girls.  Bras are necessary for most girls past the 4th grade and slips/petti-pants/or shorts are mandatory for ALL girls whenever their jumpers, skirts, or dresses are worn. Sports bras are necessary for girls in need on gym days   Girls are not permitted to wear earrings on gym days, but they may wear small studs or locked back earrings at other times.  HOOP EARRINGS, NAIL POLISH, POCKETBOOKS/PURSES are not permitted in school!!!

CELL PHONES & GADGETS

Students are allowed to use the office phone during school hours, therefore they have no                                                                   need for phones, beepers or any other communication devices ( I-pods/I-phones/Zunes/MP3’s/PSP’s, etc.)  If they are brought to school, they will be taken and returned only to a parent in June. Note: Need for use for travel home will be assessed with a parent on an individual basis only.

We thank you for your cooperation in helping the children adhere to the rules here at school.  Discipline and self-control are important components of positive self-esteem, which leads to positive attitudes and success in academic, social and spiritual growth.

DRESS CODE

FULL UNIFORM BY THE 2ND FULL WEEK OF SCHOOL

UNIFORMS ARE TO BE PURCHASED AT:

Flynn & O’Hara School Uniforms

8000 Cooper Avenue

The Shops At Atlas Park –lower level

Glendale, NY 1385

(718) 326-2704

www.flynnohara.com

SHOES CAN BE PURCHASED AT:

WHITE CROSS OFFICIAL SCHOOL SHOES

181 Jericho Turnpike

New Hyde Park, NY 11040

(516) 616-1488

www.schoolshoe.com

BOYS’ UNIFORM

Pants, vest with school emblem, and sweater are all navy blue.  Ties (plaid) must be worn at all times with dress shirts.  White dress shirts & tie, white/red turtlenecks, or white/red imprinted golf shirts with the school emblem may be worn.  Black Dress shoes & socks must be worn every day except on Gym day.  No sneakers, sneaker shoes, boot, or boot styled shoes may be worn with the dress uniform.  During the winter months, shoes must be brought to school to replace the boots needed outside for inclement weather.

GIRLS’ UNIFORM

A plaid tie & jumper (at least 2 inches below the knee) or navy pants, with white/red shirts, navy blue vest with school emblem, and navy sweater are the components of the girl’s dress uniform.  Blouses-white long or short sleeved or white/red golf shirts with the school emblem and white/red turtlenecks are permitted.  Tights (white or navy) may be worn at any time during the year; knee socks (white or navy) may be worn in the fall-Sept.-Nov. and in the spring – April-June.  Red tights/knee socks may be worn with red uniform shirt.

Shoes must be sturdy dark oxfords or loafers.  Mary Janes are acceptable.  Appropriate sneakers may be worn only) may be worn in the fall-Sept.-Nov. and in the spring – April-June.  Red tights/knee socks may be worn with red uniform shirt.

Shoes must be sturdy dark oxfords or loafers.  Mary Janes are acceptable.  Appropriate sneakers may be worn only on g on g or assigned dress down days.  No sneaker shoes, boots, boot shoes, platforms, high heels, sandals/flip flops, clogs, ballerina strapless type shoes or slides may be worn in school.

During the winter months, shoes must be brought to school to replace the boots needed outside for the inclement weather.  Socks/tights must be worn each day.

JEWELRY

Stud or locked earrings, simple watches with no sound effects/a Cross and/ or a religious medal are the only jewelry that should be worn in school – No HOOPS!!!

No names plates/gold chains/ insignia, etc.

GYM UNIFORM

Mandatory wear:

A Sacred Heart imprinted T-shirt & sweatshirt & imprinted red sweat pants/red shorts;   White socks, all white low sneakers (inexpensive, no brand names necessary-no lights/colors/gadgets or high heels.)

NO JEWELRY may be worn in the gym.  Please leave jewelry at home on gym day; we will not be responsible for lost items.

NOTE:  A medical note must be brought into the office in order for a student to be excused from gym class for any injury or illness, and a doctor’s clearance is necessary to permit the student to resume activity.

All students are expected to be in full uniform every day.  A rare emergency must be explained by a parent’s note or phone call.

Unexcused dress code infractions (dress or gym uniforms) will result in next day, after school detention for grades 1-8.

OPTIONAL DRESS DAYS (N.U.T. CARD/TREAT DAY)

DRESS UP NO JEANS/NO SNEAKERS

BoysDress shirt and tie/turtleneck;

Sports jacket/sweater/vest.

Dress pants and shoes and socks.

Girls Moderate/long length dresses or skirts with tailored blouses or sweaters, tights/socks and shoes.

NO mini skirts/dresses; no low cut back or front out, no middies/crop tops, no sandals/jellies/clogs.

DRESS DOWN

Jeans properly fitted (not 2,3 sizes too big-too long-too tight) belted to waist not backside.

Properly laced sneakers, sweat shirts/polos-no slogans.

Abuse of the opportunity of dressing out of uniform will result in the cancellation of this privilege.

 

CLASSWORK, HOMEWORK AND TESTING REGULATIONS

Homework is an important component of learning.  It reinforces the daily lessons and allows the student to practice the skills taught in class, independently.          

ALL students will have daily written and study assignments.

Nursery, Pre-K Nursery & Pre- Kindergarten students are given homework in their FOLDER on Fridays to be returned on Mondays.

Kindergarten Kindergarten students are given daily homework.  Please check folders and empty them daily.  A parent or guardian must sign all homework.

Grades 1 & 2 The students use pencils for classwork and homework at all times.  Grade 1 & 2- write assignments in notebooks.  Written and study assignments are given nightly.  They are written in their homework planners.  Unfinished classwork must be finished for homework.  Parental signature is required on each assignment.  Work sheets should be studied each night.  All work sent home to be completed should be returned the next day-signed.

Grades 3-8 Unfinished Classwork IS To Be Completed At Home Each Night!  Classwork notebooks should be checked nightly.

Grade 3 The students use pencils for classwork and homework at all times.  The students will copy nightly assignments in their special student assignment book.  Classwork not completed is to be done for homework each night.  A special weekly/monthly calendar is sent home with tests and homework assignments.  A parent’s copy is also sent home. ALL HOMEWORK AND TESTS MUST BE SIGNED.

Grade 4 Students in Grade 4 will use pencils for class work and pen for tests, except Math, which is always done in pencil.  Students will write in script at all times.  Classwork should be completed and reviewed each night and on weekends, especially in Reading and Mathematics.  Study homework, which is given each night, is very important as it serves to reinforce learning.  Homework assignments are written in special student assignment books.  All homework and classwork must be completed in script and signed by a parent.  Parents MUST check their child’s assignment book and subject notebooks daily.

Grades 1-4 Incomplete or missing classwork/homework will result in lunch detention.  After school detention will result for repeated offenses.  In times of emergency situations, missing/incomplete homework will only be excused by a parent’s note and must be made up the next night and submitted the next school day.

Grades 5-8 On the Junior High Level, study assignments are given daily in all subject areas.  Written assignments are given nightly, and must be signed by a parent.  All academic areas have assignments/projects on a regular basis.  Please check your child’s daily assignment book.  Each student must read one book per week (student’s choice) and (1) BOOK PER MONTH (ASSIGNED).  Students have library books available to them here at school and a book report is required each month for a different subject area ALL HOMEWORK MUST BE SIGNED-NIGHTLY-BY-A- PARENT.  In an emergency, homework may be excused, but only with a note from a parent or guardian, and it must be made up by the next night and brought into school the next day.  Students will receive same day after school detention to complete any missing classwork or homework.

TESTS

Grades 1-8 Tests are given on appointed or announced days.  Students are given prior notice.  Tests are administered in all areas upon the completion of a topic, chapter, or unit.  Students must correct all tests, have them signed by parent, and return them to school the next day.  PARENTS SHOULD SEE GRADED CLASSWORK, HOMEWORK, PROJECTS, TESTS, AND QUIZZES IN EACH SUBJECT AREA.  THESE MATERIALS WILL BE USED FOR ASSESSMENT AND EVALUATION EACH MARKING PERIOD.  IF THESE ASSIGNMENTS ARE NOT PRODUCED CONSISTENTLY, PLEASE CONTACT YOUR CHILD’S TEACHER AS SOON AS POSSIBLE.

STANDARDIZED TESTS

Sacred Heart Catholic Academy participates in the National Terra Nova and the New York State Testing. These tests are designed to ensure and monitor that our students develop strong academic and analytical skills.

Our New York State test scores represent our heterogeneous school population and a broad spectrum of student ability. The majority of the students score in Levels 2, 3, or 4 on the New York State Test.

The tests results are reported as follows:

Level 4 – Exceeds Proficiency, Level 3 – Meets Proficiency, Level 2 – Meets Basic Standard, Level 1 – Below Standard

TITLE 1 ESL/Mathematics/Reading/Guidance classes are important assets to the students’ learning environment.  Please attend orientations, workshops & evaluations as requested.

HONOR ROLL CRITERIA

Students receive awards at the end of the third trimester to recognize those students who have achieved academic excellence and adhere to the code of conduct.

First Honors: A+ average with no grade less than an A.

Second Honors: A average with no grade less than a B

Principal’s List: B average with no grade less than a C.

** Averages include all academic subjects including Spanish, Music, Art and Physical Education

PROMOTION AND RETENTION POLICY

Every student in grades K-8 must successfully pass all subjects in order to be promoted to the next grade. Failure in one or more subject areas will require summer school for the subject area failed in order to be promoted to the next grade the following year.

Retention in a grade is subject to failing three or more subject areas as well as failing the summer school program in those areas.

The principal decides all promotions and retentions, and will consult with all teams , teachers and parents based on the evaluation of the students growth in all areas of development and will make the final decision.

PROGRESS REPORTS & REPORT CARDS

Report Cards are distributed for each of the three trimesters in December, March and June.  A Parent or guardian must come into school at the time appointed to meet with the teachers and receive the reports. All tuition payments must be current in order to receive Report cards and attend conferences. Please refer to the calendar for dates.

Academic Codes. Progress Code
A+   97-100

A      93 – 96

B+    89 – 92

B      85 – 88

C+    81 – 84

C      77 – 80

D+    74 – 76

D      70 – 73

F       Below 70

E  Excellent

G  Good

S   Satisfactory

N   Need Improvement

U   Unsatisfactory

X   Not Assessed this Trimester

ACADEMIC POLICY AND PROCEDURES

SCHOOL The school heading is to be used for all classwork, homework

HEADING and testing at all times.  The correct format is as follows:

                          NAME                                                                DATE

                         SCHOOL                                                           GRADE

                                                              SUBJECT

SUPPLIES

Names should be clearly marked on all belongings (N – 8).

Students must come to school with the necessary materials prescribed for each day: *** sharpened pencils (all grades), and grades 4-8 pens (blue ink only) (NO ERASABLE PENS), notebooks, loose-leaf, folders, dictionaries, textbooks, etc.

Trapper keepers and spirals are NOT permitted in school.

All students in grades Pk-8 must have book bags large enough to carry all necessary belongings.

NOTE: Since it is impossible to participate in class activities without the proper materials, parents should be aware that students in grades 4 – 8 who are unprepared for class will receive detention and be expected to make up missing work at that time.

All books must be covered:  Grades K – 8 

Textbooks should be covered with heavy, sturdy paper or book sox (no tape can be used).  Parents please are advised that textbooks cost from $60.00-$80.00. Your child should be very careful not to deface or destroy any book.  You, the parent will have to pay for a new one to be purchased.

Workbooks should be covered with clear contact, which will help the book last the whole year.  Notebooks should be hardcover.  The students are instructed to use both sides of each page, and pages should never be torn out.

DRAWING IN/ON BOOKS IS PROHIBITED and may require the purchase of a new book (parents’ expense).

BEHAVIORIAL POLICIES AND PROCEDURES

ANTI-BULLYING POLICY

At Sacred Heart Catholic Academy, we believe that it is every person’s right to feel physically and emotionally safe while they are students at our school. Because of this belief, we will do everything possible, both as individuals and as a school, to create and preserve that environment through proactive anti-bullying education, zero tolerance for bullying behaviors, including physical, verbal, emotional and cyber, along with well- defined and effective consequences for violations.

Bullying by definition, is any single incident or pattern of behavior directed at another person that results in that person feeling intimidated or harassed, or results in the physical or emotional injury of the person. Some examples of bullying are:

  1. Pushing, hitting, kicking or throwing things at someone
  2. Stealing or damaging another person’s property.
  3. Name calling or teasing
  4. Threatening to hurt someone.
  5. Leaving someone out on purpose and without good reason.
  6. Spreading rumors about someone.

Any student, who believes they have been bullied, or who has seen another student being bullied, should report the problem immediately to a teacher or any adult on site. Furthermore, any Sacred Heart Catholic Academy, employee or parent who witnesses a bullying incident should report it to the Principal, General Office, or a teacher.

For any violation of the Anti-bullying policy, the following consequences will be applied in sequential order as each violation occurs. This policy may apply to more than one disciplinary action, or skip a step, depending on the severity and nature of the violation.

CODE OF DISCIPLINE

A) Teacher corrects student, if necessary teacher will notify the parent and an Interview will be requested.

b) For continuous infractions against a school regulation, for discourteous action, or incomplete assignments, a student will receive detention.

c) DETENTION will be given at the teacher’s discretion for any infraction of school rules.  Parents will receive written notice, which must be signed and returned the next day.

PLEASE ARRANGE TO HAVE YOUR CHILD PICKED UP AFTER DETENTION (ESPECIALLY YOUNGER CHILDREN).

d) For more serious or continuous problems, the teacher and/or Principal will request the parents to come to school for an interview.  If suspension should become necessary, the Principal will notify the parents.

SUSPENSION

If an action requires suspension the procedure will be as follows:

  1. Isolation of student here at school.
  2. Notification of parents/guardians to come and take student home.
  3. Student/Parent/Teacher/Principal conference.
  4. Public apology from the student.

Suspension will occur for the following reasons:

  1. Use of improper language at any time.
  2. Conflict, which causes verbal/physical injury to another.
  3. For any disrespectful action toward anyone serving in the school.
  4. Any other action deemed serious enough to warrant suspension at the Principal’s discretion.
  5. Please note that truancy is cause for immediate suspension and may even warrant expulsion from Sacred Heart School.

EXPULSION occurs for very grave reasons.  (Possession or use of drugs or weapons, serious acts of aggression, repeated belligerence and disrespectful actions, repeated violence and refusal to adhere to school rules as well as any other infraction deemed inappropriate by the Pastor and/or Principal.)

 

ENVIRONMENTAL SAFEGUARDS

Asbestos Management Plan

The Diocese of Brooklyn conducts the required 3 year A.H.E.R.A. (Asbestos Hazard Emergency Response Act)  re-inspection of  its buildings.  An updated asbestos management plan for the building is on file in the school office.

Pesticide Neighbor Notification Law

This notice is to inform you that a pesticide application to the Sacred Heart Catholic Academy facility occurs after school hours, toward the end of each month.   Please note that proper precautions are taken to protect all students and staff from exposure to any materials used.